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Nova Operis Systems
Operations intelligence • Reporting & compliance automation
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Questionnaire to draft report, in under three minutes

A field consultant submits a structured Activity Log covering one or more working days. The pipeline returns a draft EU progress report section in formal English, ready for Team Leader review and final assembly into the six-monthly EU report.

Intake form
Validation
AI drafting
Verification pass
Team Leader review
PROJECT MANAGER • PORTFOLIO OVERSIGHT

Real-time budget and working-day tracking across every project

Each card aggregates approved Activity Log entries against the contracted envelope. Click into any project for the full activity record, working-days table, and final-report workflow.

PROJECT MANAGER • CONSULTANT PAYMENTS

Per-consultant amounts owed in real time

Each row shows what a consultant has earned to date, computed from approved Activity Log entries and contractual rates. Pending amounts come from submitted but not-yet-approved logs. Per-consultant invoices download as PDF for accounts payable.

Sign-off queue 0

Project packages compiled by Team Leaders and submitted to you for final sign-off. Each package contains the full assembled Word report, PDF report, consultant invoice, all annexes, and a budget summary at submission time.

Finance oversight • Accountant view
Live budget across portfolio

Real-time consumption of EU contractual envelopes per project. The Value for Money panel below quantifies administrative working days reclaimed by AI assistance, translated into monetary saving and reported back to the EU Delegation on every invoice.

Internal finance • Accountant view
Payments to consultants and expense approvals

DT Global receives the project budget upfront from the EU and pays its consultants and TLs from that envelope. This view shows what is owed to each person on the project (accountant-approved working days × their daily rate) and lets you mark payments as processed. There is no client invoice; the EU receives progress reports and VfM evidence through separate channels.

Expenses0
Payments to consultants0
Immutable record • Accountant view
Audit log

Append-only ledger of every approve, reject, release, send, and contact-erase action taken against a project. Used for EU contractual audit trail and internal financial control.

Working-day claims • Source of truth for billing
My Timesheet

Every working day you spend on a project is claimed here. Consultants' claims route automatically to the Team Leader for approval; once TL-approved, they go to the Accountant who decides whether to add them to the project budget. Team Leaders' own days skip the TL stage and go straight to the Accountant. Activity Log submissions create the claim for you; you can also add a day manually via the "+ Add day" tile on each card.

Oversight • Visible to Team Leader, Project Manager, Accountant
Project Calendar

Per-project grid of every consultant by every working day in the contract period. Each cell shows the most advanced lifecycle state for that day: confirmed by Project Manager, approved by Team Leader, submitted by the consultant, or unclaimed but covered by an Activity Log. The strip across the top tracks contracted vs claimed vs approved vs confirmed days for budget control.

Green = PM confirmed • Light green = TL approved • Amber = submitted • Blue = log only • Grey = nothing
Action items All clear

Reports archive

Every deliverable bundle generated by the Team Leader or Project Manager is recorded here for audit. Includes Word report, PDF report, invoice, and the annex pack.

0 archived

ToR governance & activity close-out

Track consumed days against the contracted Terms of Reference baseline, gate extensions before scope drift compounds, and close activities with DT Global's Completion Report and the CBPEP consultant and beneficiary evaluation forms.

Analytics & trends

Charts built for the report's critical argument: the ToR-day escalation with a fitted regression line, administrative days reclaimed by activity, and consumption against the contracted ceiling. Download each as a PNG, or let the Completion Report embed them automatically.

Import a dataset to analyse

Upload an Excel or CSV file. It is parsed in your browser, summarised with descriptive statistics and charts, and can be run through the AI for an interpretation. Nothing is uploaded unparsed.

Register a new project Project Manager only

Project identity

Total EU contract value. Used by the Project Manager dashboard.
Ceiling for venue, travel, equipment. Separate from expert fees.
Or upload an existing mission statement, contract, or ToR to auto-fill this form:

Rate model

Daily, per consultant
Each consultant has their own daily rate (e.g. Team Leader €650, NKE €450). Matches standard EU contracts.
Daily, project-wide
A single daily rate applies to every consultant on the project.
Hourly, per consultant
Each consultant has their own hourly rate. Invoicing is by logged hours.
Hourly, project-wide
One hourly rate for every consultant. Invoicing by logged hours.
Applied to every consultant on this project at the chosen frequency.

Consultants on the project

Client points of contact

EU Delegation, national ministry, or partner-institution recipients of project communications. Each contact is independently subscribed for reports and invoices. Personal data retained for 7 years after project closure per EU contractual requirements. Lawful basis: contract performance (GDPR Art. 6(1)(b)).

Project supporting documents

These documents become Project Annex 0 (always present) and are referenced by the AI when drafting the report introduction. PDF / Word / Excel / PowerPoint.
All fields marked * are required. Once registered, the project appears in dropdowns on Page 2 and Page 3.
Registered projects 0 projects
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Daily activity log Structured intake

Universal section

The date this Activity Log is being submitted. Used for filing only.
to
One working day. Extend the end date if this log covers multiple days.

Supporting attachments (optional)

PDFs and images (JPG/PNG/GIF/WebP) are read directly by Claude Sonnet 4.5 and the content is woven into the Outputs section with the filename cited. Plain text (.txt/.md) is inlined into the prompt. Spreadsheets (.xlsx, .xls, .csv) are now parsed in your browser and their cell values are read by the AI. Other Office formats (.docx, .pptx) attach by filename only. Per-file cap for AI forwarding: 4.5 MB. Total payload cap: 20 MB. Files exceeding the caps are still bundled in the report ZIP as annexes.
Forwarding only applies to PDFs, images, and plain text; Office formats are bundled regardless.
Training event details
Stakeholder meeting details
Field assessment details
Contingency fund activation (Ethiopia DDRM)
Coordination call details
Report writing session

Closing questions

Goes straight to the Accountant for approval. Attach the receipt as a PDF or image.
Estimated AI generation time: ~2 to 4 seconds via Anthropic Claude Sonnet 4.5
AI-generated draft section Idle
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Awaiting submission.

The pipeline will produce a draft EU progress report section formatted to the standard five-heading structure: Situation Analysis, Activity Update, Outputs and Indicator Progress, Challenges and Mitigation, Next Steps.

Click Load demo input on the left for a one-click demonstration using realistic Ethiopia DDRM data.

Validating the submitted activity log…
Composing the prompt from the activity-type template…
Drafting with Claude via the Nova Operis proxy…
Running the verification pass against your inputs…
Returning the draft for Team Leader review…
EU Six-monthly progress report • Assembled draft Draft
Funded by the European Union
DT Global IDEV Europe

Technical Assistance to Support the Decentralization of Disaster Risk Management in Ethiopia

Country:
Reporting period:
Project reference:
Contracting Authority:
Contractor: DT Global IDEV Europe, Madrid
Team Leader:
Rate model:

Executive summary

[To be drafted by Team Leader after section assembly. The compilation flow inserts the standard EU executive-summary template at this position; the Team Leader writes the bridging narrative drawing on the activity sections below.]

Annexes